compensation: Salary and 401k employment type: full-time
QR Code Link to This Post
Our Executive Assistant will provide personalized secretarial and administrative support in a well-organized manner. The individual should be able to handle a variety of tasks in a fast-paced environment, working one-to-one with the firm’s Senior Partner.
Duties of the Executive Assistant
Drafting and Sending letters
Prepare the Partner for staff meetings
Prepare, print and organize Meeting Agendas
Record clear, accurate meeting minutes daily, promptly upload them to the database, scan and print them
Act as the point of contact between the Partner and his staff.
Act as the point of contact between the Partner and anyone else who tries to contact him.
Screens and directs phone calls and distributes correspondence
Cleans and organizes files and copy room
Prepares itineraries for out-of-town trips
Handling requests and queries of the Senior Partner appropriately
Act as the point of contact between the manager and internal/external clients
Manages Senior Partner’s task list and schedules his meetings and appointments
Makes travel arrangements
Takes dictation, can also upload and transcribe from a recording device.
Produces reports, presentations and briefs
Devises and maintains an accurate, organized office filing system
Proven work experience as a personal assistant
Knowledge of office management systems and procedures
MS Office and English proficiency
Outstanding organizational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
Bachelor’s Degree required
MBA, or English Degree preferred
Please submit a cover letter stating why you would be good fit for the personal assistant position, AND a resume. Successful applicants will be sent a data analysis survey to complete before the first round of interviews.
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers